Wedding Seating Chart
Drag guests into local table assignments from your guest list, track table capacity and export the seating plan.
Your entries save only in this browser — there's no account and nothing is uploaded. Export or share a link to move them to another device.
How seating works here
Attending guests flow in from your guest list. Drag them from the unseated tray onto a table, or use each guest's “Assign to a table” menu — handy on a phone or with a keyboard. Set each table's capacity and the board flags any table that's over. When you're done, export a clean CSV to hand to your venue or planner.
A table-assignment example
A dinner has 84 confirmed guests, ten tables and a preferred capacity of eight people per table. Six guests are initially unseated because their household response changed after the first draft. The useful result is a clear assignment list with capacity checks, not an architectural venue drawing. Once every confirmed guest has a table, export the names for the coordinator and keep late changes visible.
| Planning input | Worked example |
|---|---|
| Confirmed guests | 84 people ready to seat |
| Table target | 10 tables with a target of 8 seats |
| Unseated guests | 6 people awaiting a placement decision |
| Capacity check | No table above its stated limit |
Start a seating chart with a decision
Begin with a settled list of people who have accepted, plus the capacity the venue confirms for each table. That first choice is more useful than filling every optional field, because it tells you what information to collect next and what can wait. Work from the real details you have rather than a generic ideal version of the event. When a detail is uncertain, label it as a draft and return after the person who owns the answer has confirmed it. A clear first decision keeps this tool practical instead of turning it into another open-ended wedding task.
Keep one source of truth
For this part of the plan, the guest list owns names and attendance while the seating board owns the table assignment. Avoid splitting the same fact across a spreadsheet, a group chat and a memory from a call; that is how a small correction becomes three conflicting versions. Use notes only when they explain a decision someone will need to understand later. The tool is intentionally private to this browser, so it should hold the operational record you actively maintain rather than a copy of information that belongs in a different wedding platform or vendor system.
Prepare a useful handoff
A good handoff is specific about who needs the information and why. Share a dated table list with the coordinator, venue or place-card helper after checking every confirmed guest is assigned. Before sharing anything, remove columns or notes the recipient does not need and add the export date. This makes it easier for a vendor, family helper or coordinator to use the result without asking for a second explanation. The aim is not to create a perfect all-in-one document; it is to give the next person a reliable, narrow snapshot for the job they actually have.
Know what this tool does not do
It is not a venue floor-plan editor and does not measure room dimensions, furniture spacing or accessibility routes Keeping that boundary visible makes the result more trustworthy and stops a planning helper from assuming a feature exists when it does not. If the next step depends on a contract, a vendor confirmation, a guest decision or a public website, record the answer here only after it is known. The tool can organize a decision, but it should not replace a service, professional judgment or a direct conversation with the person responsible for it.
Review before the final version
Use a short review when a deadline moves closer: reconcile unseated people, table limits and late RSVP changes before you print place cards. Check the totals against the underlying names, dates or quoted amounts, then make one deliberate update rather than a series of small edits from memory. This is especially helpful when several people are helping with the wedding, because a dated review gives everyone a shared point of reference. It also leaves room for a plan to change without treating an older draft as a promise that must be followed.
Export when the information becomes useful
Export the seating list when the venue or a place-card helper needs the current, final assignments Exports work best as a time-stamped handoff, not as a substitute for keeping the live entry accurate. Print or save the view after the final check, tell the recipient which details remain open, and keep a copy only as long as it is useful. That light process lets the wedding plan stay portable while avoiding the false expectation that everyone is editing the same live workspace or that a shared file will update itself.
How we make these planning assumptions: Capacity warnings use the limits you set for each table. They do not determine venue safety, room layout or a caterer’s service plan.
Keep the plan connected
FAQs
- Is this a full venue floor plan?
It is a table assignment board that pulls from your guest list. You can drag guests between tables or assign them from each guest's menu. Venue-scale floor plans and exact room measurements are a separate job and aren't included. - Where does the guest data come from?
It reads the local guest-list store on this device. - Can I draw my venue floor plan?
No. The tool handles table assignments and capacity notes, not scale drawings or room measurements. - Where do the names come from?
It reads the local guest list, so confirm attendance there before making final assignments. - Can I move a guest later?
Yes. Update the assignment when a reply or household detail changes, then export a new dated version. - What does an over-capacity warning mean?
It means the assigned number exceeds the limit you entered for that table. Confirm the venue’s actual capacity separately.